FedBizOpps
              
                                 Sources Sought Notice
       CLASSIFICATION CODE *       S
                                   Cleaning Services for NCO Office Located In Honolulu, HI
       SUBJECT*
                                     GENERAL INFORMATION
       CONTRACTING OFFICE'S  *     96819
       ZIP-CODE
       SOLICITATION NUMBER *       VA261-12-Q-0042
       RESPONSE DATE (MM-DD-YYYY)
       ARCHIVE                     30     DAYS AFTER THE RESPONSE DATE
       RECOVERY ACT FUNDS          N
       SET-ASIDE
       NAICS CODE *                561720
                                   Department of Veterans Affairs
       CONTRACTING OFFICE          VA Sierra Pacific Network (VISN 21)
       ADDRESS                     VA Pacific Islands Health Care System
                                   459 Patterson Rd
                                   Honolulu HI  96819-1522
       DESCRIPTION    *            See Attachment
                                   Nicole Nakamura Do
       POINT OF CONTACT *          Contract Specialist
       (POC Information Automatically Filled from 
       User Profile Unless Entered)
                                     PLACE OF PERFORMANCE
                                   VA Pacific Islands Healthcare System, Contracting
       ADDRESS                     3375 Koapaka Street Suite F250, Honolulu, HI
       POSTAL CODE                 96819
       COUNTRY                     USA
                                      ADDITIONAL INFORMATION
       AGENCY'S URL
       URL DESCRIPTION
       AGENCY CONTACT'S EMAIL      nicole.do@va.gov
       ADDRESS
       EMAIL DESCRIPTION           Contract Specialist
      * = Required Field                                                           FedBizOpps Sources Sought Notice
                                                                                   Rev. March 2010
       Document Type:  Sources Sought
       Solicitation Number:  N/A
       Classification Code:  S- House Keeping Services
       NAICS Code:  561720 Janitorial Services
       Synopsis:
       Please note that this is NOT a request for quotes or proposals, the Government is seeking 
       information for market research purposes only. The Department of Veterans Affairs, Pacific 
       Islands Healthcare System, NCO 21 Contracting Office is currently conducting a market survey 
       for qualified firms capable of completing Janitorial Services for its NCO 21 office site. Vendor 
       will be responsible for:
       1) Cleanliness of entire office 
       2) Time compliance
       The purpose of this notice is to gain knowledge of potential qualified sources for this 
       procurement relative to NAICS 561720. 
       Responses to this notice will be used by the Government to make appropriate acquisition 
       decisions. Responses to this notice should include company/individual name, a service capability
       statement, examples of similar facilities which you have provided services to (a capabilities 
       statement), DUNS number, address, point of contact. 
       At this point in the procurement process the Department of Veterans Affairs is performing market
       research to determine contractor availability of Service Disabled Veteran Owned Small Business,
       Veteran Owned Small Business, Hubzone Small Business, Small Disadvantaged Business 8(a), 
       and Women-Owned Small Business.  If your firm is a Service-Disabled Veteran Owned or 
       Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: 
       http://vip.vetbiz.gov).  Contractor must be registered in Central Contractor Registry (CCR) (see 
       internet site: http://www.ccr.gov) and be certified in ORCA (https://orca.bpn.gov/).   
       Responses to this notice must be submitted in writing (email or fax) and received not later than 
       April 17, 2012 at 10:00AM, HST   . A solicitation is not currently available. If a solicitation is 
       issued, it will be announced on Federal Business opportunities website http://www.fbo.gov  at a 
       later date, and all interested parties must respond to that solicitation announcement separately 
       from the responses to this announcement. Email: Nicole.do@va.gov or fax:  808-433-0374. 
                        SCOPE OF WORK
    SCOPE
    Contractor shall furnish all necessary management, supervision, labor, tools, equipment, material, supplies and 
    consumable to provide janitorial services for the Department of Veterans Affairs, NCO-Honolulu, 3375 Koapaka 
    St. Honolulu, HI 96819, Suite F250. An estimated 2,479 square feet shall be maintained in accordance with this 
    Statement of Work (SOW).  
    A.1. BASIC CLEANING SERVICES
    The contractor shall accomplish all cleaning tasks in keeping with industry standard to meet requirements of this 
    SOW and the minimum cleaning frequencies establish herein.  Contractor shall have no more than five 
    Contracting Officer’s Representative (COR) documented customer complaints per month, per section.
    A.1.1. ACRONYM: CO – Contracting Officer; COR – Contracting Officer’s Representative; SOW – Statement 
    of Work.
    A.1.2. Hours of Operation: Cleaning of this facility shall take place Monday through Friday between the 
    normal duty hours of 0800-1500 except Federal Holidays.  The COR must approve any changes to the 
    contractor’s schedule in advance.
    A.1.3. Maintain Floors: All floors shall be swept, mopped, and are free from dirt, debris, dust, scuff marks, 
    other stains and discoloration, and other foreign matter.  Baseboards corners, and wall/floor edges shall also be 
    clean. All moved items shall be returned to their original and proper position.
    A.1.4. Removal of Trash:  All trash containers shall be emptied, trash bags/liners replaced, and returned to their 
    initial location.  Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. 
    Any soiled or torn plastic trash receptacle liners shall be replaced. Trash receptacles shall be left clean, free of 
    foreign matter and free of odors.
    A.1.5. Clean and Disinfect: Completely clean, disinfect and polish all dry surfaces of desks, sinks (bathroom 
    and breakroom) and plumbing fixtures.  After cleaning, receptacles will be free of deposits, dirt, streaks and 
    odors.
    A.1.6. Clean Interior Glass/Mirror:  Clean all glass, walls, display cases, etc.  After glass cleaning, there shall 
    be no traces of film, dirt, smudges, water or other foreign matter.
     A.1.7.1. Clean Carpets:  Spot clean or shampoo dirty carpets.  Spots shall be removed immediately.
     A.1.7.2. Vacuum and Clean Floor Mats:  Vacuum and clean interior and exterior floor mats.  After vacuuming
     or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter.  Soil and moisture 
     underneath mats shall be removed and mats returned to their normal location.
     A.1.8. General Spot Cleaning:  Perform spot cleaning on a continual basis.  Spot cleaning includes, but is not 
     limited to, removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable surfaces of 
     walls, vents, doors, door handles, light switches, temperature controls and fixtures.  After spot cleaning, the 
     surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.
     A.1.9. General Dusting:   All horizontal surfaces shall be dusted or cleaned to eliminate dust collection.  
     A.2. BASIC RESTROOM CLEANING SERVICES
     The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW and the minimum 
     cleaning frequencies established herein and the standards established in the QASP.  Contractor shall have no 
     more than five COR documented customer complains per month, per section.
     A.2.1. Clean and Disinfect:  Completely clean and disinfect the entire sink, toilet bowl, lavatory, dispensers, 
     plumbing fixtures, doors, walls and other such surfaces, using a germicidal detergent.  After cleaning, 
     receptacles will be free of deposits, dirt, streaks and odors.  Disinfect all surfaces of doors, entry doors 
     (including handles, kick plates, ventilation grates, metal guards, etc.
     A.2.2. Sweep and Mop:  After sweeping and mopping, the entire floor surface, including grout, shall be free 
     from litter, dirt, dust and debris.  Floors shall have a uniform appearance without streaks, swirl marks, detergent 
     residue, or any evidence of soil, stain, film or standing water. Movable items shall be tilted or moved to sweep 
     and damp mop underneath.
     A.2.3. Stock Restroom Supplies: Contractor shall ensure restrooms are stocked sufficiently so that supplies, 
     including hand soap, paper towels, toilet seat cover and toilet paper, do not run out.  Supplies shall be stored in 
     designated areas.  If supplies run out prior to the next service date, the contractor shall refill within (5) hours of 
     notification.
     A.3. PERIODIC CLEANING SERVICES
     A3.1. Clean Interior Windows:  Clean glass surfaces that are over seven (7) feet high.  After surfaces have 
     been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, 
     casings, sills and glass.
     A.3.2. Clean / Shampoo Carpets:  ALL carpets shall be cleaned in accordance with standard commercial 
     practices.  A heavy-duty spot remover may be required in heavily soiled areas.  After shampooing, the carpeted 
     area will be uniformed in appearance and free of stains and discoloration.  All cleaning solutions shall be 
     removed from baseboards, furniture, trash receptacles, chairs and other similar items.  Chairs, trash receptacles 
     and other items shall be moved to clean carpets underneath and returned to their original location.
     A.4. CONTRACTOR FURNISHED ITEMS
     All equipment, supplies (including paper towels, toilet paper, soap, trash bags, toilet seat covers, etc.) are to be 
     contractor-furnished.  Contractor is responsible for having a chemical inventory on hand and Material Safety 
     Data Sheets (MSDS) at the VA Facility for all chemicals and cleaning agent(s) used.  Contractor will not use or 
     bring in any chemical agent to the VA Facility without an MSDS.  The following are cleaners and germicides 
     that have been approved by the VA Infection Control Committee and may be used for this contract: Pine Oil 
     Soap Concentrated, Sanichlor (for toilet), Envy (fro counters), Sanifresh, Stainless Steel Cleaner (for sunk), 
     Spearmint Germicidal Cleaner (for floors), Lysol I.C. Antimicrobial Soap (for hand washing).
     A.13. SITE SPECIFIC REQUIREMENTS
     A.13.1 DAILY
     a. Empty trash receptacles in accordance with paragraph A.1.4.
     f. Clean and restock restrooms in accordance with section A.2.
     A.13.2. WEEKLY (FRIDAYS)