2022 Changes
         Mileage rate for business travel occurring on or after 7/1/2022 is 62.5 cents per mile.
         Mileage driven for moving purposes on or after 7/1/2022 will be reimbursed at 22.0 cents per mile. 
         REAL ID Act – Homeland Security – Starting May 3, 2023, a REAL ID, U.S. Passport or military ID will 
             be required by the federal government to board domestic flights .  Read more about it on the DMV 
             website: https://www.dmv.ca.gov/portal/dmv/detail/realid
         If travelers choose to pay for their own travel reservations instead of using the CSUB direct-bill 
             relationships, they may do so but will not be reimbursed until they submit their Expense claim.
         Boarding passes: You’re no longer required to provide paper passes due to the prevalence of virtual 
             boarding passes. One baggage fee can be reimbursed.
         Drinks will no longer be limited to one per meal. 
         Snacks and drinks purchased outside of meals are now reimbursable as long as the expense 
             requirements are met: any meals $25.00 and over requires a detailed receipt and the maximum 
             reimbursed per day is $55.00. 
               •   Travelers should group expenses with the closest meal, timewise; i.e., a coffee purchased at 
                   9:30am should be added to breakfast and a dessert purchased at 10pm should be grouped with 
                   dinner. If the total claimed for a meal is $25.00 and over, all detailed receipts that make up the 
                   claimed amount are required. This change is taking place in order to create efficiencies. 
               •   Conference meals are an exception to this change.  No food or drink expenses can be 
                   reimbursed for the meals provided by the conference. 
         CSU Travel Restrictions – Assembly Bill (AB) 1887 (see the next page for details)
               •   There’s a form for travelers to submit to request travel to one of the banned states. 
                   Prohibited State Travel Request Form
     7/1/2022                                                                                                                       2
                          CSU Travel Restrictions – Banned Travel States - Assembly Bill (AB) 1887
        Travelers and approvers are required to verify the current list on the California State Attorney General’s 
            website before planning out of state travel. https://oag.ca.gov/ab1887
        20 states are now subject to California’s ban on state-funded and sponsored travel:
              1.   Alabama
              2.   Arkansas
              3.   Florida
              4.   Idaho
              5.   Indiana (New as of 7/1/22)
              6.   Iowa
              7.   Kansas
              8.   Kentucky
              9.   Mississippi
              10. Montana
              11. North Carolina
              12. North Dakota
              13. Ohio
              14. Oklahoma
              15. South Carolina
              16. South Dakota
              17. Tennessee
              18. Texas                                     Note:  The Following States will join the California Travel 
              19. Utah (New as of 7/1/22)                   Restriction list on the Date Indicated:
              20. West Virginia                             •   Arizona (as of 9/28/22)
                                                            •   Louisiana (as of 8/1/22)
         7/1/2022                                                                                                            3
    CSU Travel Restrictions – Assembly Bill (AB) 1887 (continued)
     No Stateside or State-sponsored travel funds may be used for travel to the banned states 
      unless certain criteria are met. Exceptions to the travel prohibition may be granted for the 
      following purposes:
       – Enforcement of California law, including auditing and revenue collection.
       – Litigation.
       – To meet contractual obligations incurred before January 1, 2017.
       – To comply with requests by the federal government to appear before committees.
       – To participate in meetings or training required by a grant or required to maintain grant 
         funding.
       – To complete job-required training necessary to maintain licensure or similar standards 
         required for holding a position, in the event that comparable training cannot be 
         obtained in California or a different state not subject to the travel prohibition.
       – For the protection of public health, welfare, or safety, as determined by the affected 
         agency, department, board, authority, or commission, or by the affected legislative 
         office. (Gov. Code, § 11139.8, subd. (c).)
     If an employee has met one of the exceptions and plans to travel to one of the banned states, 
      they must submit the Travel Request Form to AB1887 Banned State. Backup that shows how 
      they meet the chosen exception must be attached.  The Dean and Provost or Vice 
      President/Provost’s approval is necessary in order for travel planning to proceed. See the 
      instructions on the form. 
    7/1/2022                                            4
                        Travel Highlights
     The CSU Travel Policy applies to all travel which will be paid by CSUB: for employees, students, 
      visiting scholars, candidates, visitors, etc. 
        If these CSUB procedures don’t cover a particular subject/expense type, then the CSU policy is 
         in effect. 
     The University assumes no financial responsibility for expenditures incurred by individuals who fail 
      to adhere to policy. 
     Travel Authorization Requests should be submitted no later than 30 days before travel unless the 
      travel is first planned less than 30 days before, in which case they should be submitted ASAP.
        International travel MUST be submitted no later than 30 days before travel because of the 
         additional requirements. 
     Travelers should not pay for each other’s expenses, even meals. (The only exception is an 
      employee paying for student travel.)  When a group of CSU employees eat together, each person 
      must pay for their own meal. The CSU has a $55 daily per-person maximum which can’t be audited 
      against if travelers pay for each other. 
     Any expenditures included on a travel reimbursement must be:
       • Ordinary, reasonable, not extravagant, and necessary to conduct official University business, 
         and
       • Appropriately used and properly authorized, and
       • For a documented business purpose, and
       • Substantiated by original, itemized receipts ($25.00 and more), and
       • Correctly processed for payment, and
       • Compliant with all applicable regulations and agreements. 
    7/1/2022                                                   5
     
                 Travel Highlights – continued
     Grant terms, if more restrictive, takes precedence over the travel policy.
     Best practice is to submit travel claims within 30 days after the end of travel. Per 
      CSU policy, 60 days is the deadline.
     The CSU will only pay or reimburse for travel-related expenditures that are 
      ordinary, reasonable, not extravagant and necessary to conduct official University 
      business, and was pre-approved.   
     All expenses must be approved by an authorized administrator, an individual given 
      that authority by the delegation of authority process.
     Travelers should keep in mind that these are public funds, and travelers are 
      representing CSUB.
     Some travel reimbursements may be taxable to the traveler; i.e., one-day travel 
      and relocation expenses. 
     The maximum tip allowed by the CSU is 20% (applies to all business units). Any 
      tips over that amount will not be reimbursed or will need to be repaid (if charged 
      to a CSUB credit card). A 20% tip is not a recommendation. 
     International Travel - passports must be valid for a minimum of 6 months after the 
      end of travel.  See page 7 for more requirements. 
     Group travel/retreats have more requirements than individual travel. Contact 
      Payment Services for review before making reservations.
    7/1/2022                                               6