194x Filetype XLSX File size 0.06 MB Source: creative.vic.gov.au
Sheet 1: About the Budget Drafting Tool
About the budget drafting tool |
When you submit your application using the DJPR Grants Portal you will be required to submit a balanced budget. You can use this Excel tool to draft your budget to check that your budget balances. |
All income and expenditure related to the project needs to appear in the budget. When you have completed the budget the Total Income and Total Expenditure must balance. Please don't use cents in any of your figures. |
PLEASE NOTE: Please put the TOTAL $ income or expenditure on the appropriate line. Please use the description column to explain the different income or expenditure in more detail. |
A sample budget has been created to help support the use of this drafting tool. |
Contact us |
If you have any trouble using the tool contact relevant program staff. Contact details are available in the Program Enquiries section of the guidelines and application forms and on the Creative Victoria website at www.creative.vic.gov.au |
INCOME/EXPENDITURE DEFINITIONS | ||
Income Type | Definition | FURTHER INFORMATION |
Total confirmed grants | Confirmed grants from local, state and federal government. DON’T INCLUDE: The grant you are currently applying for. INCLUDE: Creative Victoria operational and project funding; Other Victorian State Government funding; Interstate Government funding; Australia Council and other Commonwealth funding | |
Total unconfirmed grants (excluding this grant) | Unconfirmed grants from local, state and federal government. DON’T INCLUDE: The grant you are currently applying for. INCLUDE: Creative Victoria operational and project funding; Other Victorian State Government funding; Interstate Government funding; Australia Council and other Commonwealth funding | |
Total earned income | Income from box office, merchandise, membership fees, CV/DVD sales, artwork sales | |
Total applicant’s and other activity partners' financial contributions | Financial contribution from applicant and other participants (cash contributions) | |
Total private financial support - sponsorship, donations and philanthropy | Financial contribution from private sources – sponsor, donation, philanthropy | |
Total other income | Other income not already accounted for | |
Total in-kind - applicant's and other activity partners' contributions (estimated value) | In-kind contribution from applicant and other activity partners'/participants. This can be in the form of somebody's time (estimated value) a service or a project/production costs being contributed free of charge. | See NOTE - In kind below |
Total in-kind - OTHER contributions - e.g. Sponsorship/Private support/Venue space (estimated value) | In-kind contribution from OTHERS, this could be sponsorship, private support, venue space or something else. Eg. use of a room or venue for rehearsal space free of charge. | |
Expenditure Type | Definition | FURTHER INFORMATION |
Salaries, wages and fees (including on costs and allowances) | Total Salaries, fees, on-costs: artists salaries (list each artist separately), other salaries, contracts, superannuation, living allowances/per diems | |
Marketing and promotion | Total costs, that are not salary related, associated with marketing, promotion and communication, including advertising, promotional materials, launches and opening nights, sponsorship material (market research, website design, maintenance and hosting, newsletters, annual reports and other publications not for sale). DO NOT INCLUDE: costs that are salary related. | |
Project/Production costs | Development, production and/or recording costs, studio/venue hire, installation, materials, CD/DVD manufacture, travel, freight, project management. DO NOT INCLUDE: costs that are salary related. | |
Administration | Total administration costs that are not salary related. Include overheads and insurance. | |
Access costs | May include Auslan interpreters, audio description, captioning, access consultant etc. See further note below. | Creative Victoria is committed to increasing access to, and participation in, arts and cultural activities for deaf and disabled people in Victoria. You are encouraged to consider inclusive ways of working and ensuring access to all audiences when planning your project and constructing your budget. Your funding request and associated expenditure items should reflect ways to reduce barriers for the people involved in your project. |
Other expenses | Other expenditure not already identified. | |
Total in-kind - applicant's and other activity partners' contributions (estimated value) | In-kind contribution from applicant and other activity partners'/participants. This can be in the form of somebody's time (estimated value) a service or a project/production costs being contributed free of charge. |
These amounts MUST match the estimated value provided in the Income section of the Budget. |
Total in-kind - OTHER contributions - e.g. Sponsorship/Private support/Venue space (estimated value) | In-kind contribution from OTHERS, this could be sponsorship, private support, venue space or something else. Eg. use of a room or venue for rehearsal space free of charge. | |
NOTE - In Kind | If you have an item of expenditure (eg venue hire) that is covered through income of both in-kind and cash, you must show each expenditure amount as a separate item. The cash component must appear under the appropriate heading (eg Project / production costs) and the in-kind component will need to appear in both the Income in-kind and Expenditure in-kind. | |
CREATIVE VICTORIA - BUDGET DRAFTING TOOL BEFORE YOU START: Read the About the Budget Drafting Tool and the IncomeExpenditure Definitions tabs in this document. You must submit a balanced budget to progress your grant application in the DJPR Grants Portal. Use this template to confirm that your project budget balances. The Budget Balance must equal $0 field at the end of this template will confirm whether your income and expenditure amounts balance once all amounts have been entered. This value must be 0 to submit your application in the DJPR Grants Portal. |
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Creative Victoria Program Grant amount requested [enter the amount in cell C3]: | |||||
Income Type | Income Details (Max 300 characters) | Amount whole $ | |||
Total confirmed grants | |||||
Total unconfirmed grants (excluding this grant) | |||||
Total earned income | |||||
Total applicant's and other activity partners' financial contributions | |||||
Total private financial support - sponsorship, donations, philanthropy | |||||
Total other income | |||||
Total in-kind - applicant's and other activity partners' contributions (estimated value) | |||||
Total in-kind - OTHER contributions - e.g. Sponsorship/Private support/ Venue space (estimated value) | |||||
Total Income | $- | ||||
Expenditure type | Expenditure Details (Max 300 Characters) | Amount whole $ | Page 2 of Budget Area | ||
Salaries, wages and fees (including on costs and allowances) | Which of the following expenses will be assisted by this grant? (tick all that apply): | ||||
Marketing and Promotion | Fees/on-cost for Victorian creatives | ||||
Project/Productions costs | Fees/on-costs for Victorian non-creative personnel | ||||
Administration | Fees/on-cost for non-Victorian creatives or non-creative personnel | ||||
Access Costs | Marketing and promotion | ||||
Other expenses | Project/Production costs | ||||
Total in-kind - applicant's and other activity partners' contributions (estimated value) The amounts for this Expenditure type must match the in-kind Income amount above |
Administration (including auspicing/auditing fees) | ||||
Total in-kind - OTHER contributions - e.g. Sponsorship/Private support/ Venue space (estimated value) The amounts for this Expenditure type must match the in-kind Income amount above |
Access Costs | ||||
Total Expenditure | $- | Other | |||
If 'Other' please explain (500 characters) | |||||
Budget Balance (must equal $0) | 0 | ||||
Total Income must equal Total Expenditure. Please review your budget. | |||||